• two copies of manuscript on separate disks
  
  
• one printout (or hard copy).

22.2 Wordprocessing instructions for authors
When submitting the hard copy of your manuscript it should be:

• printed on A4 paper
  
  
• printed on one side of the paper only
  
  
• double spaced
  
  
• left aligned or unjustified (for both body text and headings)
  
  
• consistent with typeface and point size throughout (Times and Palatino in 12 point recommended for body text), except to distinguish between heading levels
  
  
• set to a substantial margin (eg 3 cm) on both sides
  
  
• indicating paras by the use of the return key, with an extra line space between paras
  
  
• presenting notes as endnotes, not footnotes
  
  
• numbered consecutively from the first page to the end of the MS.

When submitting disk copies:

• Save each chapter or section as a separate file.
  
  
• Files should not be too big, no more than 200KB. If they are, then divide into logical sections and name files accordingly.
  
  
• Each file should be clearly labelled so as to avoid confusion. For example, on the disk of a manuscript called ‘Making sense’, filenames could be:

  Windows 98 or Macintosh naming style
  
  Prelims 00 Making sense
  
  Chapter 1 01 Making sense
  
  Chapter 2 02 Making sense
  
  Index INDEX Making sense
  
  Glossary GLOSSARY Making sense
  

• Remove any unnecessary files or back-up files from the disks before they are submitted.
  
  
• Do not double space manuscript by inserting returns between each line.
  
  
• Only key in one return at the end of each paragraph.
  
  
• Use only one space between words and only one space after punctuation, including full stops.
  
  
• Turn off the automatic hyphenation function.
  
  
• Only use hyphens that would normally form part of a word.
  
  
• Do not hyphenate words simply to make them fit into a line.
  
  
• Bold and italic characters can be used.
  
  
• Special characters (eg scientific letters and symbols, bullets etc) can be used but as not all special characters occur in all wordprocessing packages, please highlight on hard copy.
  
  
• Do not underline headings.
  
  
• Do not type headings in capitals.
  
  
• Do not put full stops or colons at the end of headings.
  
  
• Different levels of headings (A, B, C) should be indicated on the document in a square bracket.

22.3 Tables, equations and in-line graphics

• Should be submitted in separate files to the main manuscript.
  
  
• Must NOT be embedded into the main manuscript file, especially if the table, equations or
  in-line graphics have been created using another program.

22.4 Tabulated information
Complex tables can present problems in the conversion from one program to another. It would be helpful if you:

• Key tables into the text using one tab only between columns.
  
  
• Do not use multiple single spaces between columns.
  
  
• Key in a return at the end of a line; do not tab to wrap text.
  
  
• Don’t worry too much about the alignment of columns on your disk copy, as this alignment will often drop out when the file is opened on another computer. Correct alignment must be indicated on your hard copy.
  
  
• When tables are supplied as separate files, indicate where the table should be inserted within the manuscript, eg ‘Insert Table 1 here’.
  
  
• Complete a checklist before submitting disks (see para 22.11).
  
  
• Please submit this checklist with the disks and hard copy of the manuscript.

22.5 Formatting manuscript on disk
Finally, resist the temptation to use your computer skills to format your manuscript to look like the finished product!

Please provide:

• single-column, unformatted text
  
  
• no boxes or borders to text
  
  
• specific design instructions on the hard copy printout of the manuscript.

If features are to follow a pattern throughout the manuscript, then provide several sample pages showing your idea of how these features should be arranged.

22.6 If you have formatting problems …

• Discuss the options with the Publications Manager.
  
  
• You may be asked to send a sample file for technical evaluation.
  
  
• Check to see if there is there an export capability on your computer which will convert your files to one of the formats required.

22.7 Programs that may be used
NCELTR Publishing uses Macintosh computers, and our preference is for Microsoft Word; however, WordPerfect and RTF (Rich Text Format) are acceptable.

If using PC, files created in Microsoft Word, WordPerfect for Windows, WordPerfect for DOS, Microsoft Word for DOS and RTF (Rich Text Format) should be saved in Macintosh format.

Note: Do not use desktop publishing programs such as PageMaker.

22.8 Modes of delivery

• Email is acceptable as long as each file is sent as a separate attachment. However, the same rules as for disk copy still apply.
  
  
• Zip disks are acceptable and files may be compressed if necessary.

22.9 Disk storage

• Disks should be stored carefully, protected from extremes of temperature and dust, and from strong magnetic fields.

22.10 Preparing copy for the Web
The electronic publishing guidelines below are adapted from the Guidelines for Commonwealth information published in electronic formats (Ausinfo:2003)

• Establish a clear information structure.
  
  
• Organise text into small blocks of related information with a hierarchy. Create a visual representation showing linking of pages. See para 6.1 for structural hierarchy.
  
  
• Limit each page to one concept – each page should ‘stand alone’.
  
  
• Include copyright, year and author at the bottom of each webpage.
  
  
• Use short, clear titles.
  
  
• Identify where the document comes from with corporate/institutional affiliations.
  
  
• Incorporate the home URL on at least the main pages of your site.
  
  
• Ensure that the style is appropriate for the context of the material, eg Web pages may require an informal, friendly style.
  
  
• Avoid using culturally specific language as the Web reaches an international audience.
  
  
• Use a legible screen font such as Verdana, Times New Roman or Arial and set text in 11 point.
  
  
• Do not use tabs.
  
  
• Use a table for indenting text.
  
  
• Name of file should be less than 20 characters: no non-alphanumeric characters and no spaces.
  See also Section 1, paras 6, 8.1, 11.2, 18, 21.3, and Section 5.

Please click here for the author checklist for manuscripts supplied on disk form